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Scheduling

Plan the Week,
Not Your Whole Weekend

Build rosters, post open shifts and let people hand over shifts — everyone sees their week the moment you publish.

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Connected to Time & Attendance and Leave — the roster is the working day.

The Roster, Without the Phone Calls

Planners see leave, holidays and when people can't work right on the grid, and staff sort out cover between themselves — with approvals only when you want them.

MonTueWedThuFriSatSun
Open 14–22
AKAmy Kim 9–5 9–5 9–5 9–5
OFOwen Fisher 14–22 14–22 14–22 14–22 10–18
SMSarah Miller 7–15 7–15 Leave 7–15 10–18
BABen Archer 22–6 22–6 22–6 22–6

One week grid — click a day to add a shift, drag to move it

Open Shift Sat, Oct 24
14:00 – 22:00
Cashier · 30 min break Ask for This Shift
LRHIZR 3 have asked

Open shifts anyone on the team can ask for

Thu 14:00–22:00Floor Supervisor
OFOwen LRLina
“Family wedding — can anyone take this?”
Lina took it

Hand over a shift — a colleague takes it in one tap

When I Can't Work
FriAfter 15:00Every week
SunAll DayEvery week
Wed08:00 – 11:00University class
+ Add

People tell you when they can't work — you see it while planning

Publish 18 Drafts
Your week is readyMon 9–5 · Tue 9–5 · Wed 9–5 · Thu 9–5
Your week is readyWed 22–6 · Thu 22–6 · Fri 22–6

Publish the week — and everyone gets their shifts by email

Next Week's Roster in Four Steps

Start from last week, adjust, publish — then let the team handle the swaps.

Scheduling · Oct 26 – Nov 1
AK
OF
SM
BA
24 shifts copied as drafts · Sarah Miller skipped on Thu (on leave).
Ben can't work Saturdays before 12:00 — you can still save it.
26 shifts published 14 people emailed their week 2 open shifts posted
The week of Oct 26 is liveChanges from now on tell the person straight away.
LRAsked for an Open ShiftLina Ramos · Sat 14:00–22:00
RAApprovedRafael Alvarez · Manager
✓The Shift Is HersOther requests declined, everyone emailed
Covered

Flexible, Without the Chaos

Everything a busy team needs to cover every shift — and nothing that gets in the way.

The Roster Is the Working Day

A published shift becomes that person's working time in Time & Attendance — late, absent and overtime follow it, and leave counts the same days.

Managers Plan Their Own Team

Turn it on and each manager plans their direct reports, while employees see their team's published week.

Approvals Only When You Want Them

Open-shift claims and hand-overs are approved at once by default, or go through the Approval System.

Questions & Answers

How do people find out about their shifts?

When you publish, each person is emailed their week, and My Schedule shows their shifts, the team's schedule and open shifts — on the web and in the VergeHR app. Changing a published shift tells the person.

Can I reuse last week's roster?

Yes. Copy Last Week copies it as drafts, skipping anyone on leave, anyone who has left and anything that would overlap.

Do shift hand-overs need approval?

Only if you set approvers for open-shift claims or hand-overs in the Approval System. By default they're approved at once.

Can managers build their own team's schedule?

Yes — turn on manager planning in Scheduling Settings and each manager plans their direct reports. Administrators can plan everyone.

Does scheduling work with attendance?

Yes. A published shift is the person's working time that day, so lateness, absence and overtime in Time & Attendance follow the roster.

See Scheduling With Your Own Team

A one-to-one walkthrough shaped around your organization — we reply within one business day.

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