Book a Demo
HR Budget

Know Where Every
People Cost Is Going

Plan headcount and people costs for the year, see them against what's really spent, and know where you'll land before year end.

Book a Demo See How It Works
AI explains the biggest variances in plain words.

Your People Budget, Out of the Spreadsheet

Headcount comes from your employee records and paid expense claims count by themselves — so the actuals keep up without anyone copying numbers across.

Planned vs ActualPlanned Actual
JulOctFeb

Planned against actual, month by month

24Planned
21Actual
3Open Positions

Headcount straight from your employee records

  • Salaries
  • Benefits
  • Training
  • Recruitment
  • Travel & Expenses
  • Equipment
  • Other

Seven cost categories, from salaries to equipment

Year-End Forecast$13.42M2.1% over plan
ActualForecastBudget

A year-end forecast from the run rate

Employee Records Paid Expenses CSV Import
Actuals

Actuals from your records, expenses and a CSV

Whole Organizationeveryone else
Engineering92% used
Sales104% used
Operations81% used

Department budgets that never count anyone twice

Plan Once, Then Watch It All Year

Set the year's budget, approve it, and VergeHR keeps the actuals, the variance and the forecast up to date.

HR Budget · Engineering · FY 2026–27
CategoryJulAugSepYear
Salaries460K460K480K5.70M
Benefits70K70K75K880K
Training15K40K15K260K
Recruitment30K20K20K300K
Equipment55K10K10K205K
Planned Headcount · 48$7.345M
Budget ApprovedEngineering · FY 2026–27 · locked
Reopen
Approved
Planned2.31Mto date
Actual2.37Mto date
Variance+60K2.6%
Forecast7.50Myear end
Why Are We Over?

Engineering is $60K over plan to date. Most of it is Training: a cloud certification course in August cost $40K against $15K planned. Salaries are on plan, and headcount is 2 below plan, so the forecast stays within 2% of budget.

Every Number in One View

Each budget shows planned, actual, variance and the year-end forecast, plus spending through the year and the open positions.

A Draft Until It's Approved

Work on the budget as long as you need. Approving it locks the plan; reopen it when the plan really changes.

Departments or the Whole Organization

Budget each department for a fiscal year, or the whole organization. The organization budget covers everyone outside the department budgets.

Actuals That Keep Up

Joiners and leavers update the headcount; paid expense claims count under Travel & Expenses; type or import the rest.

AI That Reads the Budget for You

Ask why a budget is off and AI explains the biggest variances in plain words. Starting next year? AI drafts the budget from this year's actuals for you to adjust.

  • Variances explained category by category
  • Next year's draft from this year — yours to change
  • The figures come from your budget and actuals — AI only explains them
HR Budget · Sales
Explain Variances

Questions & Answers

Where do the actuals come from?

Headcount from your employee records, paid expense claims under Travel & Expenses, and the amounts you type in or import from a CSV file.

How do department budgets and the organization budget fit together?

When a department has its own budget, the whole-organization budget covers only the people outside those departments — nobody is counted twice.

How is the forecast worked out?

From the run rate: what's been spent so far this fiscal year, carried forward to year end, set against the plan.

Who can see HR budgets?

Administrators, and anyone you give budget access to with Roles & Permissions.

See HR Budget With Your Own Numbers

A one-to-one walkthrough shaped around your organization — we reply within one business day.

Book a Demo