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Expense

Expense Claims Without
the Paper Chase

Attach the receipt, let AI read the PDF and fill in the details, and send it for approval. Finance sees what's checked, approved and paid — in one place.

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AI reads PDF receipts and fills in the merchant, date, amount and category.

Every Claim Checked Before Anyone Approves It

Employees claim in a few taps, approvers see exactly what needs a look, and nobody chases a missing receipt by email.

Harbor GrillOct 12, 2026 · 8:41 PM
Dinner for 4368.00
Tip72.00
Total$440.00
MerchantHarbor Grill
DateOct 12
Amount440.00
CategoryClient Entertainment

AI reads PDF receipts and fills in the expense

Taxi to airport85.00Receipt Needed
Hotel · 2 nights1,900.00Over Limit
Lunch with client240.00Possible Duplicate
Train ticket120.00All Good

Missing receipts, limits and duplicates flagged for you

MealsLimit 150
AccommodationLimit 900
Local TransportLimit 200
Phone & InternetLimit 100

Your categories, each with its own limit

Draft Awaiting Approval Approved Paid
RAWith Finance Manager since 10:41

Every claim shows where it is, and with whom

Claim Paid
Paid OnOct 28, 2026
Payment ReferenceTRX-88412
Amount$1,510.00

Mark it paid with a reference — the employee is told

Approved Claim
Payroll Run HR Budget

Reimburse in payroll, and see it in your HR budget

From Receipt to Reimbursed

One claim can hold a whole trip's costs. VergeHR checks it, routes it to the right approvers and keeps the trail.

Expense · Client Visit, October
receipt_harbor_grill.pdf Read with AI
Add Expense
ExpenseCategoryAmount
Flight to ChicagoTravel420.00
Hotel · 2 nightsAccommodation585.00
Dinner with clientClient Entertainment440.00
TaxiLocal Transport65.00
Receipts attached · within limits · no duplicates
4 expenses$1,510.00
BASubmittedBen Archer · Oct 13
OFApprovedDirect Manager · Oct 13
RAApprovedFinance Manager · Oct 14
Approved
Ben has been told it's paidBy email and on the bell, with the payment reference.

Your Expense Policy, Built In

Set the rules once. Every claim follows them, and every employee sees them while they claim.

Receipts When You Want Them

Choose the amount above which a receipt is needed — or always. A claim missing one can't be submitted.

Approvals Your Way

Claims go through VergeHR's Approval System — approved at once, or up to five approvers in turn.

Return Instead of Reject

Send a claim back with a note on what to fix. The employee edits it and submits it again.

Read With AI

Attach a PDF receipt — or paste an emailed one — and press Read with AI. VergeHR fills in the merchant, date, amount, category and description for you to check.

  • No more typing figures off crumpled receipts
  • A receipt in another currency is noticed — the amount is left for you
  • You check every field before it's saved
Add Expense
City CabsOct 9, 2026 · 8:15 AM
Airport transfer58.00
Waiting time7.00
Total$65.00
Read with AI

Questions & Answers

Can employees claim from their phone?

Yes. Claims, receipts and approvals are in VergeHR on the web and in the iPhone and Android apps.

Which receipts can AI read?

PDF receipts and the text of emailed receipts. Photos are attached as they are — type their details yourself.

Who approves expense claims?

You decide in VergeHR's Approval System: approved at once, or up to five approvers in turn — the direct manager, a department head, a named person or an administrator.

Does VergeHR pay the money?

No. You pay through your bank or in a VergeHR payroll run, and record it in VergeHR with the date and reference — the employee is told.

Can we set our own categories and limits?

Yes. Ten categories come ready; add your own, give any a limit per expense, and set your claim currency and expense policy.

See Expense With Your Own Policy

A one-to-one walkthrough shaped around your organization — we reply within one business day.

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