Campsite Reservation Form Template

What is the campsite reservation form template?

Campsite bookings have more moving parts than a hotel room: the type of pitch, the length of the caravan or motorhome, electric hookup, how many cars, whether the dog is coming, and whether the group wants to be pitched next to friends. Taking all that over the phone or by email means a lot of back-and-forth before you can allocate a pitch.

This campsite reservation template collects it in three short pages. Campers choose what they're booking — tent, caravan, motorhome, campervan, cabin or glamping — and the follow-up adapts: tent size for tents, length for caravans and motorhomes. Pets, children and vehicles each reveal their own detail fields only when needed.

Campers agree to your site rules and cancellation policy before submitting, and each request is saved as a PDF in VergeHR Files so you can confirm the booking and allocate a pitch from one clear record.

Who uses a campsite reservation form?

• A family campsite takes bookings from its website instead of by phone
• An RV park checks rig length before allocating a pitch
• A glamping site takes requests for yurts and cabins
• A campsite with dog-friendly pitches records pets in advance
• A lakeside campsite handles group bookings that want to camp together
• A small farm campsite collects vehicle registrations for its car park

Questions On This campsite reservation Form

25 questions over 3 pages · includes conditional questions, multiple pages, consent checkbox.

The campsite reservation form, page by page

1 Your stay

Campers enter arrival and departure dates and choose what they're booking: a tent, caravan or trailer, motorhome or RV, or campervan pitch, a cabin or pod, or a glamping tent or yurt. Tent bookings ask for the tent size; caravans ask for the combined length of caravan and towing vehicle; motorhomes ask for the vehicle's length. Campers tick the hookups they need and pitch preferences such as hardstanding, shade, a quiet area, by the water or an accessible pitch.

2 Your party

The page records adults and children (with children's ages when children are coming), whether pets are coming and what kind, the number of vehicles and their registrations, the expected arrival time and extras such as firewood, barbecue hire, bed linen, gas bottle exchange or bike hire.

3 Contact & site rules

The lead camper gives their name, email, mobile and home address, any accessibility needs, and other requests — including whether they'd like to be pitched next to another group. A short note explains that the booking is confirmed only once you email. Campers agree to the site rules and confirm they've read the cancellation policy.

Make the Template Yours

• Replace the accommodation types with your own pitch and unit categories
• Change metres to feet in the length questions if your campers think in feet
• Edit the extras to match what you sell or hire
• Add a link to your full site rules in the paragraph on the last page
• Set a closing date for the season, or cap responses for a special event weekend
• Add a question about awning size if pitches are tight

Tips for a Better campsite reservation Form

• Put your quiet hours and fire rules in the confirmation email as well as the rules
• Check rig lengths before promising a pitch — it avoids problems on arrival
• Tell late arrivals how to find their pitch after reception closes
• Group requests from friends are easier to honour when they book close together
• Review pet numbers per pitch if you have limits

Campsite reservation form: frequently asked questions

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Templates are a starting point. Check that the questions and any wording about consent, privacy or terms suit your situation and the rules where you are. Page last reviewed 2026-09-28.