How Time Card Hours Are Added Up
- Daily hours = clock-out − clock-in − unpaid break
- Decimal hours = hours + minutes ÷ 60
- Weekly pay = regular hours × rate + hours over 40 × rate × 1.5
Worked Example
Monday to Friday, 9:00 to 17:30 with a 30-minute unpaid lunch: 8.5 hours on the clock − 0.5 hours = 8 hours a day, 40 hours (40:00) for the week. At $22 an hour that is $880.
Frequently Asked Questions
How do I calculate hours worked from a time card?
For each day, subtract the clock-in time from the clock-out time, then take off any unpaid break. Add up the days for the week. 9:00 to 17:30 with a 30-minute lunch is 8 hours.
How do I convert minutes to decimal hours?
Divide the minutes by 60. 15 minutes is 0.25 hours, 30 minutes 0.5, 45 minutes 0.75 — so 7 hours 45 minutes is 7.75 hours.
What about a shift that ends after midnight?
Enter the clock-out time as it is, for example 22:00 to 06:00. When the out time is earlier than the in time, the calculator counts it as the next morning.
Are breaks paid?
Under federal rules, short rest breaks of about 5 to 20 minutes are paid, while meal breaks of 30 minutes or more when the employee is fully relieved of duty can be unpaid. Enter only the unpaid break time.
Does the calculator add overtime?
If you enter a rate and keep “Pay Overtime over 40 Hours” ticked, hours over 40 in the week are paid at 1.5 times. For daily overtime, use the Overtime Calculator.