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Property & rentals 2 signers 2 pages 12 blanks to fill in

Landlord Notice of Entry Template

Give tenants proper written notice before a repair, inspection or viewing — when, why and who — with a signed acknowledgement.

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Landlord notice of entry
The blanks in brackets are what you fill in. VergeHR adds each signer’s signature and date boxes.
Landlord notice of entry — page 1 of 2
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Landlord notice of entry — page 2 of 2
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Use This Template Fill in the blanks, name who signs, and send — from VergeHR eSignature.

What is a landlord notice of entry?

Most places require a landlord to give advance written notice before entering a rented home, except in an emergency. A notice of entry gives the tenant the date, a time window, the reason and who will come in, and records that the notice was given.

This template covers the common reasons — repairs, routine inspections, viewings for new tenants or buyers, safety checks, pest control and meter readings. You choose whether the tenant needs to be present, list anything they should do beforehand, and give a contact to rearrange. It sets out how entry will be made respectfully and that the landlord gets no wider right of entry than the lease and the law allow.

Best for
Planned, non-emergency entry to an occupied rental
Signed by
Landlord gives the notice; tenant acknowledges receipt
Reasons covered
Repairs, inspections, viewings, safety checks, pest control, meters
Length
1-2 pages

When to Use a landlord notice of entry

  • Sending a plumber or electrician to fix a reported problem
  • A routine mid-tenancy inspection
  • Viewings for new tenants near the end of a lease
  • An annual gas, electrical or smoke-alarm safety check
  • Scheduled pest control across a building

What You Fill In

12 blanks, then the name and email of each person who signs: landlord, tenant.

1 The tenancy

  • Date of this notice*
  • Landlord or managing agent*
  • Tenant name(s)*
  • Address of the rented property*

2 The visit

  • Date of entry*
  • Time window*
  • Reason for entry* to carry out repairs or maintenance · to carry out a routine inspection of the condition of the Property · to show the Property to prospective tenants · to show the Property to prospective buyers, lenders or valuers · to carry out a safety check, such as a gas, electrical, smoke alarm or fire safety inspection · to carry out pest control treatment · to read meters or service appliances
  • Details of the work or visit (optional)
  • Who will enter*
  • Does the tenant need to be there?* The Tenant does not need to be present. If no one is home, entry will be made with the Landlord's key and the Property will be locked on leaving. · The Landlord asks that the Tenant or another adult be present, if possible. If no one is home, entry will be made with the Landlord's key and the Property will be locked on leaving. · Entry will be made only if the Tenant or another adult is present.
  • What the tenant should do beforehand (optional)
  • Contact to rearrange*

3 Who signs

  • Landlord signature and date · The landlord or the managing agent giving notice.
  • Tenant signature and date · The tenant who receives the notice and acknowledges it.

What the landlord notice of entry Covers

  1. Planned entry
  2. How entry will be made
  3. Rearranging
  4. Legal requirements
  5. Tenant's acknowledgement

Using the landlord notice of entry, step by step

1 Enter the tenancy

Add the landlord or agent, the tenant and the property address.

2 Describe the visit

Pick the date and time window, choose the reason, add work details and name who will enter. Choose whether the tenant needs to be home.

3 Help the visit go smoothly

List anything the tenant should do beforehand and give a phone number or email for rearranging.

4 Send it in good time

Sign and send. The tenant's signed acknowledgement and the audit trail record when it was sent and acknowledged.

Tips Before You Send It

  • Check the minimum notice period and any limits on entry hours in your lease and local law before choosing the date.
  • Send the notice early enough that delivery time doesn't eat into the notice period.
  • Be flexible about rearranging for routine visits — it keeps the relationship good and avoids disputes.
  • For repeated visits such as a series of viewings, say so clearly in the details.

Sign It Online In Minutes

  1. Fill in the blanks. Names, dates and amounts go straight into the agreement — the preview shows exactly where.
  2. Name who signs. Tick “This is me” for your own part. VergeHR builds the PDF with every signature, date box on the right line, and you can check or move anything before sending.
  3. Send it. Each signer gets a secure link and signs from any device — no account needed. The signed PDF, with an audit trail and a Certificate of Completion, is filed in Files and emailed to everyone.
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Landlord notice of entry: frequently asked questions

How much notice does a landlord have to give?

It depends on local law and the lease. The template doesn't set a period; the Help text asks you to check it, and the notice says it gives no wider right of entry than the law allows.

Does the tenant have to sign?

The tenant's signature is an acknowledgement of receipt only. It doesn't waive any right. If the tenant doesn't sign, VergeHR's audit trail still records when the envelope was sent.

What about emergencies?

This notice is for planned visits. It says that nothing in it limits entry in a genuine emergency, as the law permits.

Is an e-signed notice of entry valid?

Electronic signatures are generally accepted for ordinary agreements like a notice of entry in the US (ESIGN Act and UETA), the UK, the EU (eIDAS) and Canada, though local rules can add requirements. VergeHR keeps an audit trail and a Certificate of Completion with the signed PDF.

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