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Business & contracts 2 signers 3 pages 21 blanks to fill in

Warehousing Agreement Template (Storage and 3PL Fulfilment)

Agree how your goods are received, stored, picked and shipped — and who pays when stock goes missing — with your warehouse or 3PL, signed online.

Use This Template — Free See the Agreement Signers don’t need an account
Warehousing agreement
The blanks in brackets are what you fill in. VergeHR adds each signer’s signature and date boxes.
Warehousing agreement — page 1 of 3
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Warehousing agreement — page 2 of 3
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Warehousing agreement — page 3 of 3
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Use This Template Fill in the blanks, name who signs, and send — from VergeHR eSignature.

What is a warehousing agreement?

A warehousing agreement sets the terms on which a warehouse operator or third-party logistics provider (3PL) stores and handles another business's goods. Whether it's pallets in long-term storage or an ecommerce brand's fulfilment, the questions are the same: what's included in the fees, how quickly stock is booked in and orders go out, how inventory is counted, and who is responsible when goods are lost or damaged.

This template covers the facility and the goods, storage conditions (ambient, temperature-controlled or chilled and frozen), storage only or storage with order fulfilment, receiving against advance shipping notices, dispatch and returns, a fee schedule you write in with an optional monthly minimum, inventory records and annual and cycle counts with an allowed variance, liability for loss and damage with a choice of limit, insurance, the customer's own responsibilities, unpaid fees, and moving goods out when the agreement ends.

Best for
Ecommerce brands, wholesalers and importers using a warehouse or 3PL
Signed by
The warehouse operator and the customer, each with a job title
Services
Storage only, or storage and order fulfilment (pick, pack, ship and returns)
Length
3 pages, initialled on every page

When to Use a warehousing agreement

  • An online shop moving its stock and order fulfilment to a 3PL
  • An importer storing pallets near a port before distribution
  • A small warehouse taking on a new storage customer
  • A brand needing temperature-controlled storage for food or cosmetics
  • Replacing an informal arrangement with written service and liability terms

What You Fill In

21 blanks, then the name and email of each person who signs: customer, warehouse.

1 The parties

  • Start date*
  • Warehouse operator's legal name*
  • Warehouse operator's address
  • Customer's legal name*
  • Customer's address

2 Goods and services

  • Facility where the goods are stored*
  • The goods*
  • Storage conditions* ambient (dry, not temperature-controlled) · temperature-controlled, within the range given in the goods description · chilled or frozen, within the range given in the goods description
  • Services* Storage only · Storage and order fulfilment
  • Same-day dispatch cut-off

3 Fees

  • Currency*
  • Fee schedule*
  • Minimum monthly charge
  • Invoices paid within (days)*

4 Inventory and liability

  • Allowed inventory variance (% per year)
  • Warehouse liability limit* the Customer's cost of the goods lost or damaged · the amount per unit or pallet set out below
  • Per unit or pallet limit
  • Warehouse's liability insurance

5 Term

  • Notice to end (days)*
  • Minimum term* no minimum term · a minimum term of 6 months · a minimum term of 12 months · a minimum term of 24 months
  • Governing law*

6 Who signs

  • Customer signature and date, job title, initials on every page · The business whose goods are stored.
  • Warehouse signature and date, job title, initials on every page · The warehouse operator or 3PL.

What the warehousing agreement Covers

  1. Services
  2. Receiving
  3. Orders and dispatch
  4. Fees
  5. Inventory records and counts
  6. Loss and damage
  7. The Customer's responsibilities
  8. Unpaid fees
  9. Term and ending
  10. General

Using the warehousing agreement, step by step

1 Describe the facility and goods

Add the address where the goods are stored and describe them — product type, packaging, number of SKUs and anything excluded, such as hazardous or temperature-controlled goods. Choose the storage conditions.

2 Choose the services

Pick storage only, or storage and order fulfilment. For fulfilment, add a same-day dispatch cut-off if you offer one; the fulfilment clauses cover picking and packing accuracy, reshipping for the warehouse's errors, and handling returns.

3 Write in the fees

List every fee on its own line — receiving, storage per pallet or bin, pick and pack per order, packaging, outbound handling. Add a minimum monthly charge if you use one and the payment period.

4 Set inventory and liability terms

Set the allowed inventory variance (unexplained shortages up to this level aren't charged to the warehouse), choose the liability limit — the customer's cost of goods, or an amount per unit or pallet — and any minimum liability insurance.

5 Set the term and send

Choose a minimum term if any and the notice to end. Send it for signature; the signed copy is filed in Files.

Tips Before You Send It

  • Ask for the warehouse's liability limit in writing and compare it with the value of your stock — then insure the goods themselves for the difference.
  • Warehouse liability, liens and warehouse receipts are regulated in some places. Check whether local rules apply to your arrangement.
  • Agree the reporting you need (stock by SKU, lot and expiry) before go-live — it's much harder to add later.
  • Plan the exit: the template requires an orderly release of goods and a final inventory report when the agreement ends.

Sign It Online In Minutes

  1. Fill in the blanks. Names, dates and amounts go straight into the agreement — the preview shows exactly where.
  2. Name who signs. Tick “This is me” for your own part. VergeHR builds the PDF with every signature, date and initials box on the right line, and you can check or move anything before sending.
  3. Send it. Each signer gets a secure link and signs from any device — no account needed. The signed PDF, with an audit trail and a Certificate of Completion, is filed in Files and emailed to everyone.
Use the warehousing agreement Template — It’s Free

Warehousing agreement: frequently asked questions

Who is responsible if goods go missing?

Under the template, the warehouse is responsible for loss or damage caused by its failure to take reasonable care, including staff theft and picking errors, up to the limit you choose. Shortages within the allowed yearly variance aren't charged to the warehouse. The customer insures the goods themselves.

What is an inventory variance or shrinkage allowance?

A small percentage of unexplained stock loss that's accepted as normal in warehousing and isn't charged to the warehouse. You set the percentage, or leave it empty for none.

Can a warehousing agreement be signed electronically?

In most countries, including the US (ESIGN Act and UETA), the UK, the EU (eIDAS) and Canada, an electronic signature is generally valid for an ordinary commercial contract like this one. VergeHR keeps an audit trail and a Certificate of Completion with the signed PDF as evidence of who signed and when.

Is this template free?

Yes. The template is free to use with the eSignature app in VergeHR, and the people you send it to don't need a VergeHR login to sign.

Use This Template — Free