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Sales & services 2 signers 2 pages 18 blanks to fill in

Bartending Services Agreement Template

Agree the bar hours, staff and menu, settle who supplies the alcohol and holds the licence, and back your bartenders' right to cut someone off.

Use This Template — Free See the Agreement Signers don’t need an account
Bartending services agreement
The blanks in brackets are what you fill in. VergeHR adds each signer’s signature and date boxes.
Bartending services agreement — page 1 of 2
Page 1 of 2
Bartending services agreement — page 2 of 2
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Use This Template Fill in the blanks, name who signs, and send — from VergeHR eSignature.

What is a bartending services agreement?

A bartending services agreement is used by mobile bars and freelance bartenders when they're booked for a wedding, private party or corporate event. Beyond the usual date, hours and price, bar work raises questions other event services don't: who buys and owns the alcohol, which licences or permits the event needs, and who has the final say when a guest has had enough.

This template lists the event, service hours, guest count, staff and drinks menu, and lets you choose whether the alcohol comes from the client, your bar service or the venue — with a reminder that supplying alcohol often needs a licence. It sets responsible-service rules (checking ID, refusing under-age or intoxicated guests, closing the bar early if needed), the client's responsibility for guests and safe transport home, gratuity, deposit, extra hours, cancellation and liability that respects each party's legal duties around alcohol.

Best for
Mobile bar companies, freelance bartenders and cocktail caterers
Signed by
The bar service and the event host
Alcohol supplied by
The client, the bar service, or the venue
Length
About 2 pages, initialled on every page

When to Use a bartending services agreement

  • A mobile cocktail bar at a wedding reception
  • Bartenders for a private house party with the host's own drinks
  • A company holiday party with a beer and wine bar
  • A mocktail bar at a family celebration
  • Bar staff for a fundraising gala

What You Fill In

18 blanks, then the name and email of each person who signs: bar service, client.

1 The parties

  • Bar service (your business)*
  • Your phone or email*
  • Licence, permit or server certifications
  • Client*
  • Client phone or email*

2 The event

  • Event date*
  • Venue name and address*
  • Bar service hours*
  • Expected guests*

3 The service

  • Bartenders and staff*
  • Alcohol is supplied by* the Client · the Provider, as part of the package · the venue
  • Drinks menu and inclusions*

4 Price and payment

  • Currency*
  • Total price*
  • Booking deposit
  • Price per extra hour
  • Gratuity* is not included and is at the Client's discretion · is included in the price · is added at 18% of the price
  • Governing law*

5 Who signs

  • Bar service signature and date, initials on every page · The mobile bar company or bartender.
  • Client signature and date, initials on every page · The host of the event.

What the bartending services agreement Covers

  1. The event and the service
  2. Alcohol, licences and permits
  3. Responsible service
  4. Price and payment
  5. Cancellation
  6. Liability and general

Using the bartending services agreement, step by step

1 Enter the event

Add the date, venue, bar service hours and expected guest count, and your licence or server certifications if you have them.

2 Set staff and menu

Enter the bartenders and barbacks, then the drinks menu and what's included — mixers, ice, garnishes, cups.

3 Choose who supplies the alcohol

Pick the client, your bar service or the venue. If it's the client, the contract confirms they own the leftovers and you only serve.

4 Price it and send

Enter the total price, deposit, extra-hour rate and how gratuity works, then send it to the host to sign.

Tips Before You Send It

  • Check what licence, permit or server certification applies before agreeing to supply the alcohol yourself.
  • Ask for the final guest count with the balance a week before; the contract builds that in.
  • Brief the host on the responsible-service rules so they back you if a guest is refused.
  • Ask whether the venue has its own bar rules or an exclusive alcohol supplier.

Sign It Online In Minutes

  1. Fill in the blanks. Names, dates and amounts go straight into the agreement — the preview shows exactly where.
  2. Name who signs. Tick “This is me” for your own part. VergeHR builds the PDF with every signature, date and initials box on the right line, and you can check or move anything before sending.
  3. Send it. Each signer gets a secure link and signs from any device — no account needed. The signed PDF, with an audit trail and a Certificate of Completion, is filed in Files and emailed to everyone.
Use the bartending services agreement Template — It’s Free

Bartending services agreement: frequently asked questions

Can I serve alcohol the client buys?

In many places, yes, with the client supplying it and keeping ownership. But rules vary widely on who may serve at private and public events and whether an event permit is needed — check what applies to the venue before you book.

Can bartenders refuse to serve a guest?

Yes. Staff will check ID where needed and refuse anyone who appears under age, can't show ID when asked, or appears intoxicated. They can also limit service or close the bar early, and the client agrees to support those decisions.

Does the contract shift alcohol liability to the client?

No. Each party stays responsible for its own acts and the legal responsibilities the law places on it for serving or supplying alcohol. Those can't be moved by contract, and the agreement says so.

Is this template free?

Yes, it's free with VergeHR eSignature. Your client signs from a link, no account needed. It's a starting point, not legal advice.

Use This Template — Free