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HR & employment 3 signers 3 pages 24 blanks to fill in

Job Sharing Agreement Template

Two employees share one role — agree who works when, who leads what, how handover works, pay, cover and what happens if one partner leaves.

Use This Template — Free See the Agreement Signers don’t need an account
Job sharing agreement
The blanks in brackets are what you fill in. VergeHR adds each signer’s signature and date boxes.
Job sharing agreement — page 1 of 3
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Job sharing agreement — page 2 of 3
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Job sharing agreement — page 3 of 3
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Use This Template Fill in the blanks, name who signs, and send — from VergeHR eSignature.

What is a job sharing agreement?

Job sharing lets two people split one full-time role, each working part-time, so a senior or client-facing job can be done by people who don't want to work full-time. It works best when the practical details are agreed up front: who works which days, how they hand over, who leads which parts of the job, how pay and holiday are split and what happens when one of them moves on.

This three-party agreement between the company and both partners names the shared role and its full-time hours, then sets each partner's weekly hours and working days, any overlap for handover, and the duties they share or lead. Each partner is paid in proportion to their hours, with holiday and benefits pro rata and pay reviews handled individually. You choose whether partners may be asked to cover each other's absence (and if so, only with their agreement, with extra hours paid). Performance and conduct are handled individually. If a partner leaves, the company tries to recruit a new partner and, if none is found in the time you set, discusses options with the remaining partner. Ending the job share doesn't by itself end anyone's employment.

Best for
Two part-time employees sharing one full-time role
Signed by
The employer and both job share partners, initialled on every page
Pay
Each partner paid pro rata to their hours
Length
2 to 3 pages

When to Use a job sharing agreement

  • Two managers returning from parental leave share a team lead role
  • A senior specialist moving to part-time pairs with a colleague to keep the role full-time
  • A school, clinic or office shares a front-line role across the week
  • A company advertises a role as a job share from the start

What You Fill In

24 blanks, then the name and email of each person who signs: employer, first employee, second employee.

1 The role

  • Company name*
  • Date of the agreement*
  • Shared job title*
  • Reports to
  • Job share starts*
  • Full-time hours for the role (per week)*

2 First employee

  • First employee's full name*
  • First employee's hours per week*
  • First employee's working days and times*

3 Second employee

  • Second employee's full name*
  • Second employee's hours per week*
  • Second employee's working days and times*

4 Working together

  • Overlap and handover time
  • How work is handed over
  • Duties shared by both
  • Duties led by the first employee
  • Duties led by the second employee

5 Pay and leave

  • Currency
  • Full-time pay for the role (gross)
  • Pay per year · month
  • Covering each other's absence* Each partner may be asked to cover some of the other's absence, but only if they agree · Partners are not expected to cover each other's absence; the Company arranges any cover needed

6 Changes and review

  • Time to find a new partner if one leaves*
  • First review of the job share
  • Notice to ask to end the job share (days)*

7 Who signs

  • Employer signature and date, job title, initials on every page · The manager or HR person agreeing the job share
  • First employee signature and date, initials on every page · One job share partner
  • Second employee signature and date, initials on every page · The other job share partner

What the job sharing agreement Covers

  1. The shared role
  2. Hours and working days
  3. Responsibilities
  4. Handover and communication
  5. Pay and benefits
  6. Leave and cover
  7. Performance
  8. If a Partner leaves or changes role
  9. Review and ending the job share
  10. General

Using the job sharing agreement, step by step

1 Describe the shared role

Enter the job title, who it reports to, the start date and the full-time hours for the role. These are the basis for each partner's pro-rata pay.

2 Split the hours and duties

Add each partner's weekly hours and working days, any overlap for handover, and how work is handed over. List the duties both share and any each partner leads.

3 Agree pay and cover

Optionally enter the full-time pay for the role, and choose whether partners may be asked to cover each other's absence. Extra hours are paid.

4 Plan for change, then send to all three

Set how long the company has to find a new partner if one leaves, a first review date and the notice to ask to end the job share. The company and both partners sign and initial each page.

Tips Before You Send It

  • Make sure the partners' combined hours cover the role, with some overlap for handover — even an hour a week helps.
  • Give the partners shared objectives for the role, but review each one individually.
  • Agree a single handover method — a shared note, a channel, a weekly call — and stick to it.
  • Plan holidays together early so the role isn't left uncovered.

Sign It Online In Minutes

  1. Fill in the blanks. Names, dates and amounts go straight into the agreement — the preview shows exactly where.
  2. Name who signs. Tick “This is me” for your own part. VergeHR builds the PDF with every signature, date and initials box on the right line, and you can check or move anything before sending.
  3. Send it. Each signer gets a secure link and signs from any device — no account needed. The signed PDF, with an audit trail and a Certificate of Completion, is filed in Files and emailed to everyone.
Use the job sharing agreement Template — It’s Free

Job sharing agreement: frequently asked questions

Are job share partners employed individually?

Yes. Each partner has their own employment contract, which continues to apply. This agreement adds the job-share arrangements, and the contract takes priority if they conflict unless the agreement clearly says otherwise.

What happens if one job share partner leaves?

The company tries to recruit a new partner, involving the remaining partner where practical. Meanwhile, the remaining partner may be asked to work extra hours but doesn't have to. If no one suitable is found in the time you set, the company discusses the options with them.

Is one partner responsible for the other's performance?

No. The partners share responsibility for the role's objectives, but each is individually responsible for their own work and conduct, and a performance or conduct issue with one doesn't affect the other.

Can three people sign the same agreement online?

Yes. VergeHR places signature, date and initials boxes for the employer and both partners. Electronic signatures are generally accepted for employment agreements in the US (ESIGN Act and UETA), the UK, the EU (eIDAS) and Canada.

Use This Template — Free