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Stud Service Agreement Template

Health tests, the number of matings, the stud fee or pick of the litter, a return service if she doesn't take, and litter registration — agreed before the dogs meet.

Use This Template — Free See the Agreement Signers don’t need an account
Stud service agreement
The blanks in brackets are what you fill in. VergeHR adds each signer’s signature and date boxes.
Stud service agreement — page 1 of 3
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Stud service agreement — page 2 of 3
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Stud service agreement — page 3 of 3
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Use This Template Fill in the blanks, name who signs, and send — from VergeHR eSignature.

What is a stud service agreement?

A stud service agreement is the contract between the owner of a stud dog and the owner of the female (the dam) before a mating. It settles the questions that cause arguments later: which health tests both dogs need, how many attempts are included, what the fee is and when it's paid, which puppy the stud owner gets if the fee is pick of the litter, and what happens if the dam doesn't conceive.

This template covers both dogs and their registration, confirmation of ownership, health testing (pre-filled with brucellosis, vaccinations and breed-club screening), natural mating or artificial insemination, the location and number of matings per season, costs and optional boarding, the stud fee as cash, a puppy, or both, rearing and handing over the stud puppy, a return service or part refund if there's no litter, notice of the litter and signing the registration papers once the fee is paid, ownership of the litter, no guarantee of results, and governing law. VergeHR places both owners' signatures, dates and initials.

Best for
Stud dog owners offering outside matings, and breeders booking a stud for their female
Signed by
The stud owner and the dam owner
Fee options
Cash fee, pick of the litter instead of a fee, or cash plus a puppy
Length
2–3 pages, initialled on every page

When to Use a stud service agreement

  • A stud owner offering a champion dog to approved outside females
  • A breeder booking a stud for her female's next season
  • A pick-of-the-litter deal instead of a cash stud fee
  • Artificial insemination with chilled or frozen semen at a reproduction vet
  • Recording the return-service promise so it can be claimed next season

What You Fill In

26 blanks, then the name and email of each person who signs: stud owner, dam owner.

1 The agreement

  • Agreement date*
  • Governing law*

2 The stud dog

  • Stud owner's full name or kennel*
  • Stud owner's address
  • Stud dog's registered name*
  • Stud dog's registration and microchip numbers
  • Breed*

3 The dam

  • Dam owner's full name or kennel*
  • Dam owner's address
  • Dam's registered name*
  • Dam's registration and microchip numbers
  • Dam's date of birth

4 Health

  • Health tests both dogs must have*

5 The service

  • Method* natural mating · artificial insemination with fresh semen · artificial insemination with chilled or frozen semen · natural mating or artificial insemination, as the stud owner and vet advise
  • Where the mating takes place*
  • Expected season
  • Matings or inseminations per season*
  • Boarding fee per day if the dam stays

6 Fee

  • Currency*
  • Form of stud fee* a cash fee · a puppy from the litter instead of a cash fee · a cash fee plus a puppy from the litter
  • Cash fee
  • Cash fee paid* in full at the time of the first mating · half at the first mating and half when the litter is born · in full when the litter is born
  • Which puppy the stud owner receives

7 If there is no litter

  • If the dam does not conceive* one free return service at a later season · a refund of half the cash fee · no return service or refund
  • A litter smaller than this counts as no litter (live puppies)
  • Return service must be used within (months)

8 Who signs

  • Stud owner signature and date, initials on every page · The owner (or authorised co-owner) of the male dog.
  • Dam owner signature and date, initials on every page · The owner of the female dog being bred.

What the stud service agreement Covers

  1. The dogs
  2. Health
  3. The service
  4. Stud fee
  5. If there is no litter
  6. The litter and registration
  7. No guarantee and responsibility
  8. General

Using the stud service agreement, step by step

1 Enter both dogs

Add each owner's details and each dog's registered name, registration and microchip numbers, and the breed. Both owners confirm they own the dog or are authorised by any co-owners.

2 Agree the health tests and method

The health-tests line is pre-filled with a negative brucellosis test, vaccinations and breed-club screening — adjust it to your vet's and breed club's advice. Choose natural mating or artificial insemination, the location and how many attempts are included in one season.

3 Set the fee

Pick a cash fee, a puppy instead of a fee, or both. Enter the amount and when it's paid, and describe the stud puppy — for example first pick of either sex, chosen at seven weeks. Add a boarding rate if the dam will stay with the stud owner.

4 Decide what happens with no litter

Choose a free return service, a half refund, or neither, and optionally set the minimum number of live puppies that counts as a litter and how long the return service lasts. Add the dam owner as signer and send.

Tips Before You Send It

  • Exchange health-test results before the dam travels — the template lets either owner cancel without penalty if results are missing or show a problem.
  • Write down how the stud puppy is chosen: which pick, which sex, at what age and whether the stud owner can take cash instead.
  • Many registries need the stud owner's signature to register a litter. The template ties that signature to the stud fee being paid in full.
  • Check the registry's rules on artificial insemination and on how many litters a female can have registered before booking.

Sign It Online In Minutes

  1. Fill in the blanks. Names, dates and amounts go straight into the agreement — the preview shows exactly where.
  2. Name who signs. Tick “This is me” for your own part. VergeHR builds the PDF with every signature, date and initials box on the right line, and you can check or move anything before sending.
  3. Send it. Each signer gets a secure link and signs from any device — no account needed. The signed PDF, with an audit trail and a Certificate of Completion, is filed in Files and emailed to everyone.
Use the stud service agreement Template — It’s Free

Stud service agreement: frequently asked questions

What is a return service?

A repeat mating at a later season, free of the stud fee, if the dam doesn't produce a litter. In this template it's for the same dam only, must be used within the months you set, and the dam owner still pays travel, vet and boarding costs. If the stud dog is no longer available, the stud owner can offer an approved replacement stud or a refund.

Does the stud owner guarantee puppies?

No. The fee is for the service, not a result. The template states that conception, litter size and the puppies' health, colour and quality are not guaranteed, and that the dam owner accepts the risks of pregnancy and whelping.

Who owns the puppies?

The dam owner owns the litter and is responsible for whelping, rearing, registering and selling the puppies — except any stud puppy that forms part of the fee, which is reared, vaccinated, microchipped and registered to the stud owner.

Is a stud contract signed online valid?

In most countries, including the US (ESIGN Act and UETA), the UK, the EU (eIDAS) and Canada, an electronic signature is generally valid for an ordinary contract like this one. VergeHR keeps an audit trail and a Certificate of Completion with the signed PDF. Registry litter forms may have their own signing process.

Can I change the wording?

You fill in the blanks and choose the options; the fee and return-service clauses change with your choices. If you need different clauses, upload your own document to VergeHR eSignature instead and place the signature boxes in the editor.

Is this template free?

Yes. The template is free to use with the eSignature app in VergeHR. The person you send it to doesn't need a VergeHR login to sign.

Use This Template — Free