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Sales & services 2 signers 3 pages 24 blanks to fill in

Videography Services Agreement Template

Agree the filming, the edits you deliver, revision rounds, music and usage rights before the cameras roll.

Use This Template — Free See the Agreement Signers don’t need an account
Videography services agreement
The blanks in brackets are what you fill in. VergeHR adds each signer’s signature and date boxes.
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Videography services agreement — page 3 of 3
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Use This Template Fill in the blanks, name who signs, and send — from VergeHR eSignature.

What is a videography services agreement?

A videography services agreement is the contract between a videographer or production company and a client for filming and editing — an event, a conference, a brand film, corporate content or social media videos. Video projects have more moving parts than a photo shoot: edits take weeks, clients ask for "one more change", music has to be licensed, and clients often assume they will get all the raw footage.

This template records the brief, filming date, hours and location, optional crew and equipment, and the list of videos you deliver. It sets a first-cut deadline, a number of revision rounds with what counts as a round and deemed approval, whether raw footage is included, how music is sourced and licensed, a deposit and balance, an hourly rate for extra filming or editing, rescheduling and cancellation, copyright with a usage licence you choose, permissions and releases, confidentiality for unreleased material, crew and safety, and a limit on liability for lost footage.

Best for
Videographers and small production companies filming events and brand content
Signed by
The videographer and the client (with a job title for business clients)
Revisions
You set the number of rounds; extra rounds charged by the hour
Length
About 3 pages, initialled on every page

When to Use a videography services agreement

  • Filming a conference, launch or awards night with highlight and session edits
  • A brand or product film for a company's website and ads
  • Corporate interviews, training or internal communications videos
  • A package of short vertical videos for social media
  • Music videos, documentaries or private events

What You Fill In

24 blanks, then the name and email of each person who signs: videographer, client.

1 The parties

  • Videographer (your name or company)*
  • Videographer address
  • Client (person or company)*
  • Client address

2 Filming

  • Project*
  • Brief*
  • Filming date*
  • Filming hours*
  • Location*
  • Crew and equipment

3 Edits and delivery

  • Videos delivered*
  • First cut delivered within (days after filming)*
  • Rounds of revisions included*
  • Raw footage* Raw footage is not included and is kept by the Videographer. · Raw footage is included, delivered by download link or on a drive the Client supplies. · Raw footage is available for an additional fee, quoted on request.
  • Music* licensed production music chosen by the Videographer · licensed production music the Client chooses from the Videographer's library · music the Client supplies and has the rights to use
  • The Client may use the videos for* personal use only · the Client's own website, social media, events and internal communications · any purpose, including paid advertising and broadcast

4 Fees

  • Currency*
  • Total fee*
  • Deposit due on signing*
  • The balance is due* on the filming day · before the final videos are delivered · within 14 days of final delivery
  • Rate for extra filming or editing (per hour)*
  • Travel and other expenses

5 Other terms

  • Free rescheduling with notice of (days)*
  • Governing law*

6 Who signs

  • Videographer signature and date, initials on every page · You, the videographer, or the person who signs for your production company.
  • Client signature and date, job title, initials on every page · The person booking, or someone who can sign for the client business.

What the videography services agreement Covers

  1. Filming
  2. Edits and revisions
  3. Music
  4. Fees and payment
  5. Rescheduling and cancellation
  6. Ownership and use
  7. Permissions and the Client's responsibilities
  8. Liability
  9. Confidentiality
  10. Crew and safety
  11. General

Using the videography services agreement, step by step

1 Describe the filming

Name the project, write the brief, and enter the filming date, hours and location. Optionally list the crew and equipment, such as a second camera operator, wireless microphones or a drone.

2 List the videos you deliver

One per line, with length, format and aspect ratio — for example "1 x 3-minute highlight film in 4K". Set the first-cut deadline and the number of revision rounds, and choose whether raw footage is included.

3 Choose music and usage rights

Choose licensed production music you pick, music the client picks from your library, or music the client supplies. Then choose what the client may use the videos for — personal use, its own channels, or any purpose including paid advertising and broadcast.

4 Set the fees and send

Enter the total fee, deposit, when the balance is due, your hourly rate for extra work, any expenses and the free rescheduling notice. Add the client and send.

Tips Before You Send It

  • Popular commercial songs can't be used just because the client likes them — they need licences from the rights holders. The agreement makes that the client's job if they want one.
  • Ask for one consolidated list of changes per round; the agreement defines a round that way to keep revisions manageable.
  • If you fly a drone, check local aviation rules and the venue's permission first — the agreement says drone filming happens only where law, venue and weather allow.
  • For interviews used in marketing, have each interviewee sign a photo and video release.

Sign It Online In Minutes

  1. Fill in the blanks. Names, dates and amounts go straight into the agreement — the preview shows exactly where.
  2. Name who signs. Tick “This is me” for your own part. VergeHR builds the PDF with every signature, date and initials box on the right line, and you can check or move anything before sending.
  3. Send it. Each signer gets a secure link and signs from any device — no account needed. The signed PDF, with an audit trail and a Certificate of Completion, is filed in Files and emailed to everyone.
Use the videography services agreement Template — It’s Free

Videography services agreement: frequently asked questions

Does the client get the raw footage?

You choose: raw footage not included, included on a download link or client-supplied drive, or available for an extra fee. The default is that the videographer keeps it.

How are revisions handled?

The fee includes the number of revision rounds you set. A round is one consolidated list of changes sent within 10 days of receiving a cut. More rounds, new concepts or changes needing footage that wasn't shot are charged at the hourly rate. A cut not responded to within 30 days counts as approved.

What if a platform flags the music in our video?

Online platforms sometimes flag licensed music automatically. Under the agreement, the videographer provides the licence details to help resolve the claim.

Can a videography contract be signed electronically?

In most countries, including the US (ESIGN Act and UETA), the UK, the EU (eIDAS) and Canada, an electronic signature is generally valid for an ordinary commercial contract like this one. VergeHR keeps an audit trail and a Certificate of Completion with the signed PDF as evidence of who signed and when.

Is this template free?

Yes. The template is free to use with the eSignature app in VergeHR. Signers don't need a VergeHR login.

Use This Template — Free