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Personal & family 2 signers 3 pages 23 blanks to fill in

Nanny Share Agreement Template

Two families, one nanny: agree the schedule, the cost split, whose home hosts and what happens if a family leaves — before the first day.

Use This Template — Free See the Agreement Signers don’t need an account
Nanny share agreement
The blanks in brackets are what you fill in. VergeHR adds each signer’s signature and date boxes.
Nanny share agreement — page 1 of 3
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Nanny share agreement — page 2 of 3
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Nanny share agreement — page 3 of 3
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Use This Template Fill in the blanks, name who signs, and send — from VergeHR eSignature.

What is a nanny share agreement?

In a nanny share, two families employ one nanny to care for their children together, usually in one family's home or alternating between both. Each family pays less than it would for a nanny of its own, the nanny usually earns more per hour, and the children get company. But shares fall apart over the details: who pays when a child is sick, who buys the nappies, what happens during one family's holiday, and how much notice a family must give when it leaves.

This template is the agreement between the two families. It records each family's children, the nanny, the days and hours, and where care takes place. You set the nanny's hourly rate for the share and how it is split — equally, by number of children, or your own split — and how payroll works. It covers paid holidays and sick days, an optional monthly contribution to the host family, food and supplies, outings and driving, agreed routines, what happens when a child is absent or the nanny is ill, joint decisions on hiring and dismissal, and how either family can leave the share with notice. Each family still needs its own written agreement with the nanny.

Best for
Two families sharing a nanny in one home or alternating between homes
Signed by
A parent or guardian from each family
Pay split
Equally, by number of children, or a split you set
Length
About 3 pages, initialled by both families on every page

When to Use a nanny share agreement

  • Two neighbouring families starting a nanny share for babies or toddlers
  • Friends alternating the host home week by week
  • A family adding a second family to its existing nanny's hours
  • Putting an informal share in writing after a disagreement over costs
  • Replacing a family that has left an existing share

What You Fill In

23 blanks, then the name and email of each person who signs: first family, second family.

1 The families

  • First family (parents' names)*
  • First family's address*
  • First family's children and ages*
  • Second family (parents' names)*
  • Second family's address*
  • Second family's children and ages*

2 The nanny and schedule

  • Nanny's full name*
  • Share starts on*
  • Days and hours*
  • Where care takes place* at the First Family's home · at the Second Family's home · alternating between the two homes
  • Host home details (optional)

3 Pay and costs

  • Currency*
  • Nanny's gross hourly rate for the share*
  • The families split the nanny's pay* equally · in proportion to the number of children each family has in the share · as set out below
  • Split details
  • Employment and payroll* each family employs the nanny for its share and runs its own payroll · one family runs payroll and the other reimburses its share · the nanny is self-employed and invoices each family
  • Nanny's paid holidays and sick days*
  • Monthly contribution to the host family (optional)

4 Daily care

  • Food and supplies*
  • Outings and transport* walking outings only · outings by public transport are allowed · the nanny may drive the children in a vehicle with suitable car seats
  • Agreed routines and approach (optional)

5 Ending the share

  • Notice to leave the share (days)*
  • Governing law (optional)

6 Who signs

  • First family signature and date, initials on every page · A parent or guardian signing for the first family.
  • Second family signature and date, initials on every page · A parent or guardian signing for the second family.

What the nanny share agreement Covers

  1. The children
  2. Schedule and host home
  3. Pay and costs
  4. Daily care
  5. Illness, absence and emergencies
  6. Communication and the Nanny's employment
  7. Leaving or ending the share
  8. General

Using the nanny share agreement, step by step

1 Add both families and the nanny

Enter each family's parents, address and children with their ages, and the nanny's full name. Add the start date and the days and hours the nanny will care for the children together.

2 Choose the host home

Choose the First Family's home, the Second Family's home, or alternating, and add details such as which week starts where or which rooms are used. The agreement includes the host family's duty to keep its home childproofed and to check its insurance.

3 Set pay and payroll

Enter the nanny's gross hourly rate for the share and how the families split it. Choose how payroll works, describe the nanny's paid holidays and sick days, and add a monthly contribution to the host family if you use one.

4 Agree daily care and leaving

Edit the food and supplies paragraph, choose outings and transport, and write down shared routines like naps and screen time. Set the notice a family must give to leave the share — 30 days is pre-filled — then add the other family as a signer and send.

Tips Before You Send It

  • Agree the sick-child and holiday rules before you start — they cause more nanny-share disputes than anything else.
  • In many places a nanny is a household employee, and each family may have tax, payroll and insurance duties. Check the rules where you live, or use a nanny payroll service.
  • Give the nanny their own written work agreement that matches this one on hours, pay and leave.
  • Hold a short monthly check-in between the families, and bring any concerns to the nanny together, not separately.
  • If you alternate homes, agree what stays where — a travel cot, car seats, spare clothes — to avoid daily hauling.

Sign It Online In Minutes

  1. Fill in the blanks. Names, dates and amounts go straight into the agreement — the preview shows exactly where.
  2. Name who signs. Tick “This is me” for your own part. VergeHR builds the PDF with every signature, date and initials box on the right line, and you can check or move anything before sending.
  3. Send it. Each signer gets a secure link and signs from any device — no account needed. The signed PDF, with an audit trail and a Certificate of Completion, is filed in Files and emailed to everyone.
Use the nanny share agreement Template — It’s Free

Nanny share agreement: frequently asked questions

Who employs the nanny in a nanny share?

It depends on how you set it up and on local law. Often each family employs the nanny for its share of the hours and runs its own payroll; sometimes one family runs payroll and the other reimburses it. The template lets you record which approach you use and makes each family responsible for its own share of employer costs.

Does a family still pay when its child is sick or on holiday?

Under this agreement, yes — the absent family keeps paying its usual share, so the nanny's pay and the other family's cost stay the same. You can agree something different in writing.

What happens if one family wants to leave?

It gives the other family and the nanny written notice (you choose how many days) and keeps paying its share during that time. The families cooperate to find a replacement, and the remaining family decides whether to keep the nanny on alone.

Is an electronically signed nanny share agreement valid?

Electronic signatures are generally valid for ordinary agreements like this in the US (ESIGN Act and UETA), the UK, the EU (eIDAS) and Canada. VergeHR keeps an audit trail and a Certificate of Completion with the signed PDF.

Is this template free?

Yes. It is free to use with the eSignature app in VergeHR, and the other family doesn't need a VergeHR login to sign.

Use This Template — Free