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Sales & services 2 signers 3 pages 18 blanks to fill in

Voice-over Services Agreement Template

License your voice for exactly the media, territory and time the client pays for — and keep it out of AI training and voice cloning.

Use This Template — Free See the Agreement Signers don’t need an account
Voice-over services agreement
The blanks in brackets are what you fill in. VergeHR adds each signer’s signature and date boxes.
Voice-over services agreement — page 1 of 3
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Voice-over services agreement — page 2 of 3
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Voice-over services agreement — page 3 of 3
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Use This Template Fill in the blanks, name who signs, and send — from VergeHR eSignature.

What is a voice-over services agreement?

A voice-over services agreement is the contract between a voice actor and a client — a brand, agency, studio or producer — for recording commercials, explainer videos, e-learning, narration or phone prompts. In voice work the fee usually has two parts: the session itself and the usage, meaning where, where in the world and for how long the recording may be used. Getting usage in writing is what stops a social ad quietly turning into a TV spot.

This template records the project, script, session type, delivery format and date, and separates free retakes for the talent's own mistakes from paid pickups for script changes. It grants a non-exclusive licence limited by media, territory and usage period that starts only on payment, explains what happens to online content when the period ends, keeps the talent's demo-reel rights, and prohibits using the recordings to train AI or create a synthetic version of the voice without separate consent and payment.

Best for
Freelance voice actors, narrators and voice-over studios
Signed by
The voice talent and the client
Usage period
3 months to 2 years from first use, or in perpetuity
Length
About 2 pages, initialled on every page

When to Use a voice-over services agreement

  • A 30-second online video ad for a brand campaign
  • Narration for an e-learning course
  • An animated explainer video for a start-up
  • Phone system greetings and on-hold messages
  • Character voices for an indie game or app

What You Fill In

18 blanks, then the name and email of each person who signs: voice talent, client.

1 The parties

  • Voice talent (you or your company)*
  • Your email*
  • Client*
  • Client email*
  • End client or brand (if different)

2 The job

  • Project*
  • Script and length*
  • Session* self-directed from the Talent's studio · live-directed remote session from the Talent's studio · in person at the Client's studio
  • Delivery format*
  • Delivery by*

3 Usage rights

  • Permitted media*
  • Territory*
  • Usage period* 3 months from first use · 6 months from first use · 1 year from first use · 2 years from first use · in perpetuity

4 Fees

  • Currency*
  • Session fee*
  • Usage fee
  • Payment is due* before delivery of the final files · within 14 days of the invoice · within 30 days of the invoice
  • Governing law*

5 Who signs

  • Voice talent signature and date, initials on every page · The voice actor or their company.
  • Client signature and date, job title, initials on every page · The company or person commissioning the recording, such as a brand, agency or producer.

What the voice-over services agreement Covers

  1. The job
  2. Retakes and pickups
  3. Usage rights
  4. Voice cloning and synthetic voice
  5. Fees and payment
  6. Content and responsibility
  7. General

Using the voice-over services agreement, step by step

1 Describe the project

Enter the client, any end client or brand, the project, script length and versions, session type, delivery format and delivery date.

2 Define usage

Write the permitted media (for example online paid ads, not TV), the territory and pick the usage period.

3 Set the fees

Enter the session fee and, if usage is charged separately, the usage fee, plus payment terms.

4 Send for signature

Send it to the client; the licence only starts once the fees are paid in full.

Tips Before You Send It

  • Be specific in the media field — 'online video and social paid ads' leaves far less room for argument than 'digital'.
  • If an agency is booking you for a brand, name the brand as the end client so the usage terms follow the recording.
  • Keep your session files; if usage is renewed you won't need to re-record.
  • The AI and voice-cloning clause matters even for small jobs — don't delete it to win the booking.

Sign It Online In Minutes

  1. Fill in the blanks. Names, dates and amounts go straight into the agreement — the preview shows exactly where.
  2. Name who signs. Tick “This is me” for your own part. VergeHR builds the PDF with every signature, date and initials box on the right line, and you can check or move anything before sending.
  3. Send it. Each signer gets a secure link and signs from any device — no account needed. The signed PDF, with an audit trail and a Certificate of Completion, is filed in Files and emailed to everyone.
Use the voice-over services agreement Template — It’s Free

Voice-over services agreement: frequently asked questions

What are usage rights in voice-over?

Usage rights decide where the recording can be used (media), where in the world (territory) and for how long (usage period). This agreement grants a non-exclusive licence for the project only, within those three limits.

Can the client use my voice to train AI?

Not under this agreement. The client may not use the recordings to train or create any AI, voice cloning, text-to-speech or synthetic voice system, or to generate new speech in your voice, without your separate written consent and agreed payment.

What's the difference between a retake and a pickup?

Retakes fix your own mistakes or technical problems and are free when asked for within 7 days of delivery. Pickups are new or changed lines after recording or approval, and are charged at your pickup rate.

Is this a union contract?

No. It's an independent contractor agreement for non-union work unless the parties agree union terms separately.

Use This Template — Free